Term 1
Set a common direction
Agree the trust-wide theme while allowing each school to choose the local barrier and action that matter most.
Trust and MAT membership
A shared approach, with room for each school.
Give participating schools their own secure YIP workspace while keeping onboarding, procurement and the language of implementation consistent across the trust.
From £395 + VAT
per participating school each year, under one annual agreement
- YIP Assistant
- Full resource library
- Guided tools
- School workspace
Implementation
A clear route from setup to useful practice.
YIP works best when the launch is small enough to be understood. The first month is about a named lead, a manageable staff group and one real priority—not a long list of features.
Plan
Agree the first cohort
Confirm participating schools, central sponsorship, school leads and the trust-wide outcomes you want to support.
Prepare
Brief school leads
Run one practical onboarding session and provide a simple launch plan they can use with their own staff.
Launch
Open school workspaces
Invite staff in manageable groups and begin with one relevant resource, tool or shared action in each setting.
Review
Bring summaries together
School leads download aggregate termly reports; the trust reviews patterns without receiving personal questions, answers or notes.
What trust and school leads can manage
Each school keeps its own workspace and school-level reporting. A central trust contact coordinates rollout, licence changes and exported termly summaries without opening up private staff content across settings.
Confirm participating schools and nominated workspace owners
Give each school control of its staff accounts and implementation plan
Use the same onboarding materials and termly rhythm
Keep school workspaces and private member content appropriately separated
Export privacy-safe school summaries for trust review
Manage renewal and procurement through one agreement
A year with YIP
An example termly workflow
This is a starting rhythm, not a prescribed programme. Schools can begin at any point and change the focus as their context changes.
Term 2
Learn across settings
School leads review implementation, share useful practice and keep confidential staff or pupil material inside the right setting.
Term 3
Plan from evidence
Use exported school summaries and professional discussion to shape next year’s focus and onboarding.
Reporting
Enough information to lead, without monitoring individuals.
School owners and organisation administrators can see active staff, resources assigned and completed, actions completed, guided-tool completion totals and evidence activity for a selected term.
The downloadable report contains totals only. It never includes staff names, pupil information, Assistant questions, guided-tool answers or evidence-note wording.
Read our approach to impact18
active staff
14
resources completed
7
actions completed
23
guided tools completed
Illustrative figures showing the format of a privacy-safe termly summary.
Security and privacy
Secure authentication, least-privilege roles, row-level database controls, private storage and clear reminders not to enter identifiable pupil information.
Read about privacy and securityProcurement ready
Download the DPA overview, subprocessor register, accessibility position, service targets and supplier information in one pack.
Open the procurement packPractical staff onboarding
Start with a short demonstration, one relevant resource and one guided activity. Staff can then use YIP in the flow of real work.
See how YIP works